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Saturday, February 16, 2008

The Guest List Disaster of 2008

"It was a dark and cloudy night.....not even the moon light shown in the windows of Midland Hills Country Club. Hundreds were gathered for the wedding reception of Mr & Mrs S. Everything seemed calm until (dun dun dun *spooky music) the guests took their seats and (*retched scream*) THERE WERE 10 PEOPLE TO A TABLE"

Okay, overly dramatic, I know. I know. But seriously when my FMIL (future mother in law) told me that the guest list would be the hardest part - she wasn't kidding.

Let's start a the beginning of the tale, shall we? Our venue has big round banquets tables, that are designed to seat 10. When myself, my FMIL and my SM (step mom) saw them, we had really no reason to believe they didn't. Of course they weren't set up with chairs around them, so what do we know?

I start my guest list, assuming 10 per table, with 22 tables brings us nicely to the 220 that we planned to invite. Everything is going great, we don't have to (gasp!) 'B' list anyone and I'm quite happy at how organized I am.

Zip forward through time from then to the day we went to meet our Linens consultant at the venue and we are placed in a room with the table we will be using. It all seemed fine until the men, Mr S and FFIL (can you figure that one out?) put the chairs around it and we realize we have a tiny issue. Sure the table fits ten, but not comfortably.

We wander about the venue until we come across a fully set up table and out fears are confirmed, it not only looks crowded - but we can't imagine how it will feel for the guests.

Immediately we decide - 8 to a table and that's it. A decision I was really happy with. Until I got home and looked at the guest list.

Sure 8's fine, but since we can only add 3 more tables to the 22 already in there that gives us a total of 200 people in the room. No big deal you say, ah - well here's the kicker:

We've already sent out Save The Dates out to enough people to fill the 220, and that's with the 25% that decline...Since Save The Dates are as good as in invite I can't take it back, or not send an invite.

Que nervous breakdown in 3....2....1....

I start making phone calls to my FMIL, Mr S, my bridesmaid MJ and the President - just kidding! The only answer is to add more people to the tables, 9 at least. Everyone but me at this point is still kinda concerned about the crowdedness of the table. I'm not on the page of - they are getting free food, drinks and cake I think they can sit elbow to elbow for 1 hour.

As if that wasn't enough, fitting the people in. Somehow my guest list has grown with family and friends so large that I had to start a (gasp!) 'B' list. Now I spend most of my days going over it little by little, making sure I've not missed anyone, adding people, B listing, A listing and I'm about to scream. Not only is trying to decide who's supposed to be on each list, having new friends and people we've missed need to be added.

I'm afraid this list will never be finalized! So as I end this blog I head back to my guest list, for the 3rd time today and certainly not the last...

Advice: Watch the list closely, don't let your dad add 5 of his cousins you've never met, and try not to let the people know they were (gasp!) 'B' listed!